英文書信這樣寫

中文是優美而含蓄的語言，這樣的特性在書信中佈局中充分地被看見，特別是書信起頭客套的問候，信中要求的委婉，信末再三的感謝。如此的用筆邏輯在寫英文信時會變成困擾，寫了半天都無法正確的銜接內文，切入重點，又或者講得太過於明白，讓執筆者覺得不妥。其實大部分的英文書信結構都有一個語言特性，把重要的訊息放在最前面，沒有太多的彎彎繞繞。這篇文章將常用的書信結構句依照主題分類，讓執筆者直接套用就好。

信件起頭

1. I am writing to you about …

e.g I’m writing to you about the upcoming Family Date Event.

2. I am writing to you with regards to …

e.g. I’m writing to you with regards to the interview we had last Monday.

3. I am writing to let you know…

e.g. I’m writing to let you know the changes we made with the purchase order.

4. I am writing you to follow up on …

e.g. I’m writing you to follow up on Mr. Smith’s complaint.

5. I am contacting you to inform…

e.g. I’m contacting you to inform the latest decisions from management.

6. I am reaching out because …

e.g. I’m reaching out because your payment is now a week overdue.

7. This is just a quick note to …

e.g. this is just a quick note to let you know that the manager is on the way to your office.

8. This email is just to let you know that…

e.g. this email is just to let you know that your order is proceeded.

附件

9. I have attached.

e.g. I have attached the contact details.

10. Please fine [ file ] attached.

e.g. please find presentation slides attached.

11. I am enclosing [ file ]

e.g. I’m enclosing the candidates’ resumes from the interviews.

12. Please see the information below for more details about…

e.g. please see the information below for more details abut who we are and the services we offer.

13. The parts in bold/ in red are my comments

e.g. please note that the parts in read are my comments.

14. The parts in highlight are the changes we made.

e.g. the NDA draft is attached and the parts in highlight are the changes we made.

15. Here is the document that you asked for.

e.g. here is document that you asked for, let me know if there is assistance you needed.

16. I am sending you [ file ] as a pdf file.

e.g. I am sending you the fight schedule as a pdf file.

17. The attached file contains …

e.g. the attached file contains guest list and accomodation details.

18. would you please sign the attached form and send it back to us by [date]

e.g. would you please sign the attached form and sent it back to us by this Friday the 30th.

19. Here are the documents we discussed.

e.g. here are the documents we discussed earlier today in the meeting.

20. [file ] is attached.

e.g. the travel itinerary is attached.

21. Please take a look at the attached file.

e.g. please take a look at the attached file and let me know if there is any questions.

22. Take a look at the [ file] I have attached to this email.

e.g. please take a look at the employment agreement I hae attached to this email.

23. More information is available at www. …..

e.g. again, thank you for reaching us, more information is available at https://bujska.wixsite.com/isenglish

釐清疑問

24. I did not fully understand [ something ] . Could you please explain that ?

e.g. I didn’t fully understand the part I marked in RED. could you please explain that ?

25. I did not quite get your point about [ something]. Could you be more specific?

e.g. I did not quite get your point about the second article in page 1, could you be more specific?

26. Could you repeat what you said about …?

e.g. could you repeat what you said about future plan?

27. Could you give us more details on …?

e.g. could you give us more details on the process of the production?

28. If you could please shed some light on this topic, I would really appreciate it.

e.g. this project is very impressive and if you could please shed some light on this topic in detail , I would really appreciate it.

29. Could you please clarify [ something] ?

e.g. could you please clarify this technical term here?

30. When exactly are you expecting to have this feature?

e.g. when exactly are you expecting to have this feature?

31. Could you please clarify what you would like us to do about …?

e.g. could you please clarify what you would like us to do about this customised item?

32. If I understood you correctly, you would like me to …?

e.g. if I understood you correctly, you would like to me sign the paper and send you back?

33. What exactly do you mean by [ something ]?

e.g. what exactly do you mean by the terms of conflict in the article 3?

34. In other words, would you like us to …?

e.g in other words, would you like us to take off this is phrase from the draft?

請對方確認

35. Please let me know if this is okay with you .

e.g. the agreement is renewed and please let me know if this is okay with you.

36. What are your thought [on this ]?

e.g. what are your thought on the proposal offered by xxx company?

37. Please let me know what you think.

e.g. the agreement is renewed, please let me know what you think.

38. We just need the thumbs up [ 我們只差在你的書面同意了]

e.g. we just need the thumbs up , then we’ll be able to carry it on.

39. You [totally ] have the green light! [ 我們只差在你的書面同意了]

e.g. you have the green light that we’re all waiting for!

40. Could you drop me a quick word so I know you have received this?

e.g. could you drop me a quick word so i know you have receive this?

41. I am just writing to confirm the time of our meeting.

e.g. I am just writing to confirm the time of our meeting , available time slot with my manager is attached and hope to have your update by this Friday.

42. Everything is clear on the first part, but you’ve lost me on [需要釐清的部分]. Any additional information would be greatly appreciated.

e.g. everything is clear on the first part, but you’ve lost me on the second paragraph on page 3, any additional information would be greatly appreciated.

行程安排

43. I would like to schedule a meting on [date] if you are available then.

e.g. I would like to schedule a meeting on Dec. 1st if you are available then.

44. I am available on [day] , if that’s convenience for you.

e.g. I am available this Thuesday , if that’s convenence for you.

45. Would you be available on [ date]? If so , I will send you an invitation shortly.

e.g. would you be available on 3rd Dec. ? if so, I will send you an invitation shorly.

46. Can you make it on [day ] ? If so, I will book accordingly.

e.g. Can you make it on this Friday? if so, I will book accordingly.

47. I am afraid that I can’t make it on [ date] , how about [date]?

e.g. I am afraid that I can’t make it on Friday, how about this Thusday ?

提供協助

48. I hope that answers your questions.

49. If we can be of any further assistance, please let us know.

50. In the meantime, if you need any more information, let me know.

51. I know that’s a lot to take in, so let me know if anything I’ve said doesn’t make sense.

52. If you require any further information, feel free to contact me.

表達需求

53. Could you please look into it for me?

e.g. I’ve attached the application, could you please look into it for me ?

54. This is just a friendly reminder to ask you to send…

e.g. this is just a friendly reminder to ask you to send the term and condition over.

55. Could you please send me …?

e.g. could you please send me a copy of requirement list?

56. Is there any chance you could send me …?

e.g. is there any chance you could send me a copy of the requirement list?

57. I would appreciate your immediate attention to this matter.

e.g. we are meeting a very short deadline and I would appreciate your immediate attention to this matter.

模板例句的選擇建議要考量到本身的用字習性，勁量不要特別去選擇差異性過大，或者是自己在理解上都不是很確定的，會很容易讓閱讀者看出是套用模板，過於生硬。